Categories
Outlook

Basic tasks in Outlook 2010

For you to be able to fully understand what this platform can do for you, you need to know what it is for sure. What you need to know about this platform is that it was created with a certain set of goals. And these goals are the following:

What this platform does is provide all Microsoft Office users around the world a way to work better, it provides with an incredibly big set of management tools. And for this same reason, it’s considered one of the best. And after some upgrades for the 2010 version, you might some new ones that will make you more productive, and let you keep track of all your networks.

So what we are going to do next is list out all the basic tasks you can realize while using this platform.

Add an e-mail account, and start sending emails from there.

Of course, since this is an email management platform, the first thing that you are able to do here is to add an email account. You can do this simply by clicking on the tab at the top of the screen that says ‘File’ and in there you will see Account Information and then you click on Add Account.

After doing this, you can just start sending emails from this platform without trouble. Go to the tab on the platform where it says ‘Home’ and there you will have to click on the button that says ‘New E-mail’. It’s just that simple to do.

Reply e-mails and add attachments

After you have received your first email you might not know how to respond to it, maybe because you have never used it before, or because you are just new to this platform in particular. To be able to do that all you have to do is go back to the ‘Home’ tab and simply click in the Respond group, and after that click on any of the other three reply options.

And if you want to reply and send someone an attachment, the only thing you will have to do is after clicking on reply, when the message window is open click on the button that says ‘Include’ and then click on ‘Attach File’, and then choose whatever file you wanted to send.

And if you are the one receiving the attachment you can just open it in the Reading pane, or even in the same open message. If you need to save it you can just open the ‘Attachments’ tab and then simply click on the ‘Save As’, or in a simpler way you can just right-click and the same option will be shown to you.

Add an email signature to your messages

If you don’t what this feature is, you can create a personalized signature that you can choose to add to every email you sent. Depending on how much information you decide to put in it, you can use it as a kind of digital business card, and send it to everyone you work with, or you might possibly work with.

To be able to add one to your messages, you need to know how to create one if you don’t have it already. The only thing that you need to do this is open the message tap and then click on the Include group, as if you were going to create an attachment and after that click on signatures and then click on ‘new’.

After that, you will be able to choose the name of the signature and even create more than one so you can send different ones, depending on the type of emails you are sending, whether they are completely professional or just the personal ones.

Set a reminder

In this platform, you can create a lot of reminders, for a lot of things. Here we will show you how to set one of this for things like your email message, appointments, and even some contacts.

To set a reminder for an appoint all you have to click on the Appointment tab, and in the Options part click in the button that says Reminder and it will show you a list and then you can choose the amount of time before the appoint you to want the reminder to appear.

If what you want is to set a reminder for things like a message, contacts and any other task like that. You just have to click on the Home tab, and then move to the Tags part of the tab and click on Follow up and simply click on Add Reminder, and like the one mentioned before you can choose the time or anything like that depending on what are you choosing to set it in.

How to create a contact

It’s important to have all your contacts here since this can synch up with the calendar that comes with this platform, so with the information about the contacts you put in here, you can use to remind yourself of things like birthdays, anniversaries and anything else like that, that you find important.

What you need to do to create a contact is open the Home tab, in the New part of the tab click on New Contact, after that a window will open and you will be able to write down all the information, from the name to the birth date, pictures and even all the different phone numbers this person has.

Create notes and tasks

Creating a task is something very simple, and it’s especially helpful if you need a constant reminder of the tasks that you need to take care of, very quickly. All you have to do is open the Home tab, there is a little button that says Tasks, after that click on the New group and then when the options open click on New Task.

Another thing that you can do here is to create notes where you will be able to save whatever important information that you need to remember later. You only have to do that by clicking on Notes in the little button that says New and then some options will be shown and you will choose New Note.