If you use your outlook account for business purposes, you might have seen one of this signatures at the tail end of some very important emails. They are used so people know that that is a business account. To let them know that they should only send you important things through that.
It could be what was mentioned before, or you simply want your messages to look even better. They make them look more professional, and cleaner. They can also be used as a way for the person who receives the message to know that it’s you who read that (or at the very least your assistant). So if you’re willing to create one of this, read below to find out what you need to do to create it.
Why do you need to create a signature for your messages?
This will be especially helpful for you to add in your messages, since you can not only leave your name as a signature, you can also include anything else, like your other email accounts, social media accounts, even a banner made by you,or anything you need anybody else to know about if they want to contact you after sending this email.
So, using this is a great way for you to make everything look more professional and also give all the information that people need to know. In a way it will be like a digital business card that you’ll be able to spread around whenever you have the need without actually having to carry them on you or even having to meet in person.
How to create or add a signature to your outlook messages
When you have decided to create these signatures, you can decide which one of the emails are important enough to have one of this. To be able to do this it’s something very simple. The only thing you need to do is follow the steps that will be explained to you below:
The first thing you need to do is enter as you would normally do when you will create a new message, and then click on signature and then click on select signature to edit and then on new after that you will see a window that will open and you can choose the name of the signature. And another thing that it’s amazing you can just add images, and anything like that to create a banner, that will make everything you send from here look amazing, fun. Or if you want to you can make it a little simpler, and it looks amazing in an email specifically created for company accounts.
In the little tab that says edit signature, you can add more information to the signature, like what was mentioned before, and if you copy and paste it to Word you can change the font, the color size and anything else you can think of. After that you need to make sure that you choose this one as your default signature, so this way you won’t have to go through this process every time you want to add a signature.
If you don’t want to go through all of this you can simply choose one of the options that already comes in this platform. Or you can also create multiple signatures, and whenever you finish an email you can select which one since it will show you a list of all the signatures that you have created and you can choose which one of them is the one necessary for the type of email you are sending, whether they are business related ones to the more personal ones.