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Hotmail Outlook

How to find and transfer data files from one PC to another

If you want to know some interesting facts about Outlook.com and its features, you should read this article completely. Even if you want to be provided with a clear definition of Outlook.com, this article offers good element on this subject. To begin, Outlook.com can be defined as a free webmail service provided by Microsoft Corporation. The world-famous company designed this service with the main goal of letting users send and receive email messages, but it is much more than this.

Taking into account the above, it is important for you to know that Outlook.com can be considered as a management of personal information because of its awesome features. For instance, it provides users with very useful tools such as management tasks, a schedule calendar, contacts, and more. Apart from this, it also provides you with the ability to find and transfer Outlook.com data files from one computer to another.

What should I know about finding and transferring data files from one computer to another?

If you are interested in saving backup information in a wide range of locations, you are completely allowed to do so. However, you have to take into consideration what kind of email account you have. With certain types of email accounts, you have the option of backing up your messages, your address book, your settings, your templates, and so on.

Before doing this, you need to know if you use a Microsoft Exchange or Office 365. If this is the case, you should know that your email messages will be backed up on your email server. If you have this type of account, keep in mind that you will not be provided with a Personal Folders file (.pst.) On the other hand, you have the option of viewing some of the backup files, but for this you have to unhide system folders.

How to backup information for Microsoft Exchange and Office 365?

As I mentioned before, if you use an Office 365 or Exchange account, you will not be provided with a Personal Folder file. Instead of having a Personal Folders file, you it is very probable that you will be provided with an Office Folders (.ost) file. However, take into consideration that this kind of files is recreated by the Outlook.com service at the time you add a new email address. Due to all the above, you have not the option of moving that file from one computer to another.

For these kinds of accounts that are not accessed by IMAP, you have the ability to transfer certain kind of information from one computer to another. For example, you are allowed to transfer your navigation pane settings, your templates, your dictionary, your signatures, your print styles, among others.

Email, contact, calendar, and task information for POP and IMAP accounts

It is very important for you to mention that all your information have been stored in a Personal Folder file. Of course, this only applies if you created an IMAP or POP account. With these types of accounts, you have the option of moving this file to another computer and retaining your information. Keep in mind that you can move a Personal Folders file from one computer to another, but it does not mean that you can transfer your account settings.

Taking into account the above, you have the option of setting up your Outlook.com account on a different computer, but for this you have to copy your Personal Folders file from the first computer. After doing so, you are allowed to set up the outlook.om service on another computer. Finally, you have the ability to open the Personal Folders file from the new computer.

 

Categories
Hotmail Outlook

Everything you need to know about sharing your calendar in Outlook

First of all, I think it is important for you to understand what Outlook is, how it works, and how it begins in order to understand the current article in a very easy way. Hotmail can be defined as a free email service. During the nineties, Hotmail was founded by Jack Smith and SaaberBathia. Some years later, it was sold to Microsoft Corporation and renamed as Outlook.com. For many people, Outlook and Hotmail are not the same, but it is not true. Hotmail is simply a modern version of Hotmail.

In those times, Hotmail provided users with some interesting features such as spam filters, virus scanning, a schedule calendar, and so on. Nowadays, Outlook offers users with contacts, management tasks, a program, among others. In the current article, I am going to explain how to share your list in Outlook.com.

What did I need to know about sharing my calendar in Outlook.com?

If you are interested in sharing your Outlook.com calendar with other users, they have the ability to add it to their own calendar in their email accounts. Even you can let them edit your calendar, so they will be allowed to view and make changes to it without any problem. If your program has trouble syncing in your email account on Windows or you are not allowed to make changes to it, you have to sign in to any of your Microsoft accounts, such as Hotmail, or MSN account.

How to share my calendar?

Frist of all, you have to look for the App Launcher option and tap it. Then, look for Calendar and tap it too. Now, you have to find the Share option and click on the time you are interested in sharing. You have to take into account that your first option will be called Calendar. If you have created a new list, you have the ability to choose it with the goal of sharing with other users. Apart from this, keep in mind that you have not the possibility to share a calendar from another user.

After following the preceding instructions, you have to type the name or email belonging to those users with whom you are interested in sharing your program. After doing so, you have to select how these people will use your list. For instance, if you select the Can view when I´m a busy option, these users have the ability to check when you are busy. At the same time, this option does not let them know other private details about it. If you choose the Can edit option, they have the ability to make changes to your program.

After carefully reading and following these instructions, you have to tap the Share option. However, you can change your mind at any time at these instructions. If this is the case, you can tap the Remove option and your time will not be shared.

Changing calendar sharing permissions

Firstly, you have to look for the App Launcher option and tap Sharing permissions. After doing so, look for the user whose permissions you are interested in changing and select other ones.

 

Categories
Hotmail Outlook

How to recall or replace an email message sent by you

At present, Outlook.com is considered as one of the most famous free webmail services around the world. This service provided by Microsoft Corporation offers users many incredible features such as unlimited storage without any cost, connections to social networking platforms, spam filters, management tasks, mobile access, contact lists, the ability to sync with mobile devices, a schedule calendar, and so on. Due to its awesome features, it is also considered as a management of personal information.

Even if this is one of the most famous free email services, it was not always known as Outlook.com. By 1996, Windows Live Hotmail was acquired by Microsoft Corporation and renamed as Outlook.com. After renaming this email service, Microsoft introduced many new features, including the ability to replace an e-mail that users sent. In this article, I am going to develop this theme.

What should I know about replacing or recalling a message that I sent?

When you send mail, they will be retrieved from the mailboxes of those who do not check them. If the user who received your e-mail has not opened it, you have the ability to replace it. Apart from this, you also have the ability to substitute replacement message without any problem. For instance, if you did not include a very important file, you are allowed to retract this specific mail. After doing so, you can send a replacement mail that includes the file.

How to recall and replace an email?

First of all, you have to look for the Sent Items folder and then find the e-mail that you are interested in recalling. Look for Actions and tap Recall This Message option. If you do not find this option, it is probable that you are not allowed to use this tool. Now, select the Delete unread copies of this message option, if you do not want that the recipient has the possibility to read the message. If you want to replace the mail you have to select the Delete unread copies of this email and replace with a new message option.

After following these instructions, tap the OK option. Now, if you want to send a replacement email, type it and select the Send option. As you can see, it is a very easy process.

To check on the recall

If you are interested in checking if message recalls have been successful, you have to take into account that the success is entirely based on the recipient´s settings in his/her account.  For instance, if you recall an email, it is possible that the previous mail and the recall one will be received in the same inbox. Of course, this is one of the worst-case scenarios that could arise.

Another possibility is that you send an e-mail and recall it. If the first mail and the replacement one are in two different folders, it is possible that the recipient receives a message saying that someone tried to send him/her a recall message, but the action could not be completed.

 

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Hotmail Outlook

Switch to working offline to online

If you didn’t know that, you can choose to put your Outlook account in an offline status, so this way you will not receive any message or anything else during the time you take to work in this platform.

This might be a way for you to work without any kind of interference or anything that might annoy you. And of course you will not be able to do certain things when you’re offline, but if you need to do something that requires the internet connection, you can quickly switch back to an online status, and start working the way you need to work.

If you already know how to get into this status, you might not know or remember how to switch back to working online. There are two different statuses you might be that means that you are working online, so below we will show you what you need to do to reconnect to the internet connection, by using just a few simple steps, and thanks to them, you will be able to switch without any kind of trouble.

Offline Status

To see if you are currently in this status you can just look at the status bar, and that will let you know if you are offline or disconnected. If you are currently in this position and want to go back to an online status. What you need to do is very simple.

Once you enter in your Outlook account, get into the Send / Receive tab, and there you will see some options, there you can click on Work Offline, and if you are already in this status it will immediately reconnect to the internet. Make sure to check is the already mentioned button is shaded since this means that it’s not connected, but if it’s completely clear you are already connected.

Disconnected Status

Now if you check your status and it says that you are disconnected. This might be happening if your mail server is having some kind of trouble. Below we will show you all the possible steps that you can go through to reconnect to Outlook depending on whatever it is the reason that this status shows up.

  • The first thing you can try out resetting the work offline status. You can do this by simply go to the Send / Receive tab, and click on Work Offline, and if this doesn’t work the first time you can do this as many times as you have to until the status changes back to connect.
  • This might also be happening if you haven’t updated your account, so make sure to check if you need one and install whatever update if this is necessary.
  • If all that was mentioned before didn’t work, you might have to create a new profile, if this doesn’t work and it still shows that you are disconnected, remove the account and then add it back again, by going to the Folder pan right-click on the name of the account and click on Remove, and then you’ll be able to add it again.

Categories
Hotmail

Delete a calendar

Deleting a calendar is something incredibly simple to do, but you need to make sure that if you are going to do it, you are not gonna need any of the things that are written down there, since you might not be able to recover any of the information about the meetings and anything else like that.

So if you are complete sure that you are going to delete it, you just have to follow three simple steps that will not take too much of your time. You just have to click on Calendar in the Folder Pane, right-click on whatever it is the calendar and then simply click on Delete Calendar Is just that simple.

Why can’t I delete the calendar?

If when you decide to delete a calendar the little Delete Calendar option, looks grey instead of having the usual color this means that you cannot delete it. The reason for this might be because this is your primary calendar, and sadly if this is your primary calendar you will never be able to delete it.

But if you really don’t want to use it, you can simply hide it, or close it and use another one as the one you will consult whenever you need. This way it’s not gonna be completely gone, but this way it will not bother you anymore.

What to do if you can’t delete the Calendar?

If the calendar you want to delete is the primary one, like it was mentioned before, you will not be able to delete it, but there is one thing that you can do besides hide it so it doesn’t bother you anymore. You can simply remove all the items and information that it’s in this calendar, and then you hide it, so there will be nothing about this calendar that will bother you later.

Before you do this you need to remember to check everything that it’s in there, because everything from the birthday reminders to the meetings that you have in this calendar, will be completely removed so if there is something important here you don’t need to save, and if you do, save it and then you can delete it by following the steps we will list out below:

  • The first thing that you need to do is get into the Calendar, like you would normally do, and after you are there, click on View
  • After that simply go to the group that’s called Current view, and then click on Change View and click on List.
  • After that the thing that you need to do is click in the item list, and click the combination of Ctrl + A, and select all the items in the list, make sure that everything is there.
  • And after you’ve selected everything that you want to delete, make sure that there is nothing missing, or if there is not something in there that you might want to keep. And all you have to next after you’ve made sure of everything simply click on the little Delete button and then it will be over.

Categories
Hotmail

Set or remove reminders in Hotmail Calendar

Set or remove reminders

If you didn’t know about this before, the hotmail platform allows you to set reminders, in things like your calendar, appointments, meetings you have created before, to even e mail messages that come from a specific contact in your list. So thanks to this you will not miss anything important in this platform.

So if you really rely on this platform to write down, send and receive all the information you need to work, this reminders will make it easier for you to keep tabs of everything that you need to do, not only with things like meetings but also with things like important emails that you need to remember to send later. So what we are going to do below is show you exactly how you can set up all this reminders

Set or remove reminders for appointments and meetings

  • The first thing that you need to do to set a reminder in new appointment is go to the bottom of the screen and click on the little button that says‘Calendar’, if you don’t see it, you will see a little icon of a calendar.
  • Sometimes this comes with default reminders, so you can remove the reminder by turning it off for the appointments or meetings. You can do this by going on Calendar Options and select if you want to set the reminder on, or clear the little box that says Default reminders if you don’t want them.
  • If you check the box you just have to enter how long before the appointment or meeting, you want the reminder to come on. And just like that you are done.
  • If you want to set a reminder to an appointment that was already created, the first thing you need to do is open the appointment and click on Appointment or Meeting Occurrence, depending on what it is.
  • And after that click on little box where the time of the reminder will be. And if you don’t want the reminder just remove it. And just like that you will be done.

Set or remove reminders for e mail messages

At some point you might want to set a reminder to an email messages below we will show you exactly what you need to do to be able to complete this task in a very quick way:

  • Open your hotmail account and go to the email section, the same that you would do in a normal day. Go to the button on the bottom of the screen that has a little mail icon.
  • Then go to the home tap, and click on Follow Up and immediately after that click on the option of the drop down list that says Add Reminder.
  • After that a little box will show up and you will have to either check the box or completely clear it if you don’t want to get the reminder. If you end up checking the box simply enter the date and the time for when you want the reminder to appear. And after that you only click on ok. And just like you will be done.

Why should you set up these reminders in all your appointments?

These feature in particular will be amazing for those people that tend to write every little thing, and every important appoint down, and even when they do that they end up forgetting it.

So thanks to this you can set a reminder to come whenever the time is coming to go to the appoint or meeting, but you can also put them to come up at least around an hour before you have to do this, and this way if you have some kind of presentation, you’ll have the time to prepare and make sure that you have everything in order to start.

So after reading the article, now that you know exactly what to do, you can take a chance and hopefully this will make your work more productive, even if it is just a little bit since thanks to this you will feel more prepared to anything that you do. And it’s also a great for you to organize not only yourself but also your co workers whenever you have to do a group project.