Narrow your search criteria in Outlook

Sometimes you need to find a specific email or contact in your inbox, but the inbox is just too full or you don’t remember in which folder you had decided to place it. But thankfully for you, Outlook comes with some features that will help you find whatever it is that you need at the moment.

Thanks to these features the only thing that you will have to do to be able to find whatever it is that you need, is to search for a name or subject that you remember these email having and it will show you all the results that match the description you’ve given. Below we will show you exactly how to narrow down your search criteria, so this way you’ll get better results in Outlook.

Search Basics

What you need you need to know about these searches, is that whenever you write down anything, even if it’s just a phrase or one simple word, Outlook will search all the messages, not only in the names or the contact who sent it and it will give you all the results that include the word that you’ve chosen, and this way you can look at all of the results until you found the one you need. If the results are still too many you can just add another word to narrow it down.

If you don’t remember anything inside the email that might narrow it down, but you happen to remember who sent it you can just simply type out in the search bar for whatever the email of the sender was, and by doing this it will show you, as a result, all of the emails that were sent to you by this person, so you can simply check the emails to see which one is the one you need.

Narrow your search criteria in Outlook

Outlook’s filters

Now that you know the basics of these search features, we will talk about of some of the filters you’ll be able to find in some of the many built-in search features that you will be able to see when you get into the ‘Search’ tab at the top of the screen.

In here you can simply choose certain filters that will narrow everything out by subject, contact, and there is a very good one that will filter everything out and show you only the emails that include any kind of attachment, so it makes it easier for you if that is what you are looking for.And you will be able to find all the filters that were mentioned before are in the search tab, right in the Refine group.

You can even look for some contacts by looking for things like their names, birth dates, numbers, alternative email account and any type of contact information that they have on their profile. And if there is any kind of attachment in the email you are looking for, you can just narrow down the result, not by looking for the name, but by searching for the size of the file.

Narrow your search criteria in Outlook

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