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Outlook

How import email, contacts and calendars from an outlook

What is a .pst file for Outlook?

To be able to fully understand what we are going to talk about next you need to know exactly what a.pts file is, and what benefits and risks it represents in your Hotmail account.

What these files have as a goal is to work as a way for you to save in storage all your email and any important attachment you have received in this place. It’s especially helpful since it creates a kind of online archive where you won’t be able to store everything that it’s important, and then you can even import when you need to do it.

These files are created as a form of backup from everything you have in this account, it doesn’t remove them from your account but it creates a copy where they will be safe, and all of this very important if something happens to your computer, and you happen to lose everything you had that mattered to you.Their sole existence is for you to keep working like nothing is wrong and for you to not worry about any risk that could get to your computer.

But even if they are a way to keep your important information safe, you shouldn’t rely on something like this, yes keep saving anything, but don’t lower the amount of security or precaution you used to take before. One thing is being cautious; the other is just being reckless.

Why would you need to import something from one of these files?

There are a couple of scenarios that could be the reason why you would want to import anything from one of these files. The most common one is you need to import them because you are changing your PC and you need to recover them.

Or maybe you just want to recover some of the most important emails that you have archived in there. Below we will show you exactly what you need to do to be able to recover everything or some simple files in a couple of small steps.

How to import e-mail, contacts, and calendar from an outlook .pst file

If what you want is to import only a small number of documents or information from one of these files, the only thing that you have to do to complete this task is simply to drag and drop whatever file that you need from one of these files to the place you want them to go, it’s just that simple and it doesn’t take that much time.

Now that you know how to import all the information from these files to another device. You should be aware of what you will not be able to keep in there, and for this same reason will not be able to recover if something happens, and that is things in your account like folder properties that include things like view, permissions, and certain setting that you decide to adjust in your account, like the blocked senders.  So you will have to do this all over again if there comes the time to do it.

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Outlook

Outlook Web App light contact

You might not know this but there is a light version for the Outlook Web App, it’s a little simpler in the way that it works and also the way that it looks, but what makes it great is the fact that it works better with some of the best screen readers out there.

In this version of the platform you might not get all the features that you were used to, but it’s a great and simple way to do the most common things. Like managing your address lists and anything else in regards to that, so below we will show you all the things you can do on this platform.

Create a contact here

One of the simplest things you can do in any of these platforms is to create a contact, and it’s also one of the easiest to do, doing this is a great way to save all the information that you need, from the telephone number, address, and any other important information. So if you want to create a new one just follow the next steps:

  • The first thing that you need to do is go to Contacts in the toolbar and click on ‘New contact’ to start creating a new one.
  • Once the page is open, you can start writing down all the information that you can about this address. You can add more than one address and phone number, and three different email addresses. You can even add attachments, like pictures, videos, and even word documents.
  • After you’ve finished typing the information, go on File as so you can choose how the contact will be displayed, this means that if you will be able to see if you will see the user with the full name, or by a company name.
  • After you’ve done all of the things that you need to add to the address, you can just simply go on Save and Close and if at the end you decide that you don’t want to save the contact you can just click on Cancel. It’s just that simple.

Outlook web app

What can you do with this contact

After creating the address you can do many things after that, like view it or modify it. So to be able to do this you just have to go to Contacts, and simply click on whatever it is they want to see, and if you want to modify it click on Edit Contact, and then you can start changing whatever it is that you need to change and when you are done  on Save and Close.

After creating all the address that you will need, you can start organizing them into different folder and Categories, all you have to do is go in the contact that you want to send towards something in particular, and go on File as and then simply choose in which folder that you want, and if you don’t have any folder you can create one by going to the navigation pane and click on Manage Contacts folder, and then on Create New Contact Folder and click on Create after you’ve chosen the name of the folder.

After you’ve done all of this, and after you have spent some time you can just move them to another folder by simply selecting the box next to the contact, and then go to the toolbar and click on Move, after that you will see some options click on Move to Contact Folder, and then in Move to, and just on the folder you want it to go and just like that it will immediately move to that folder.

If you use this for work-related things, you can use this platform to set up meetings, a great way to do this is by simply sending a meeting request, and then you can work the details out. Simple go to Contacts, and click on Send email or the send meeting request icon, after that the only thing that you need to do is go on Send and then wait for the answer so if they accept you can just put the meeting in your calendar after you two have worked out the details of this.

Categories
Outlook

All you should know about creating and inserting a signature in Outlook for Mac

Even if you are not an Outlook user, it is not possible that you have not heard anything about this world-famous mail service. In the current article, I am going to define what Microsoft Outlook and explain how it begins, so you understand the issue in the best way possible. Well, it is possible to define Microsoft Outlook as an email client that is a very important part of the Microsoft Office suite of products. For many people, his email client was designed with the main goal of letting users send and receive email messages.

Nevertheless, that is not actually true. If you are wondering why I say this, I will tell you it. Microsoft Outlook was also created with the purposes of operating as a personal information manager and as a conjunction with Microsoft Exchange Server for scheduling. Apart from this, it provides users with features such as calendars, management tasks, contact folders, to-do lists, the ability to creating signatures, and more. In the case of the latter one, we are going to develop some aspects about this subject.

How can I create and insert a signature in my email account?

Signatures have the option of containing images, texts, and links. For instance, you have the option of creating firm for your business email address including your name, phone number, company logo, among other.

Apart from that, you should know that the combination of all those aspects is known as a firm block. It is also important to mention that you have the option of adding manually to a specific message and having a sign automatically added to all your email messages.

How to create an email signature?

Frist of all, look for the Outlook menu, tap the Preferences option, and select the Signatures button. Tap the Add button, select Untitled, and enter a name for your firm. After doing so, you are required to enter the text that you are interested in including in your firm. Close the Signature page and look for the Format option in order to choose the type of format you want to include in the sign name, including font color, font size, font style, and so on.

To continue with the instructions, you are allowed to add a hyperlink. To do so, you are required to locate the cursor where you need to add the hyperlink, and then select the Hyperlink option.

How to add logos, pictures, and art to a signature?

As with the preceding instructions, find the Outlook menu and look for the Preferences option, and then select the Signatures option. Later, you have to create a new signature or choose another one from the whole list. After doing so, you have to drag a picture from a file to the position where you need it to include in your signature. At this point, it is very important for you to know that you have to edit the picture to size ahead of time. You are required to do it before dragging the image to the Sign box.

Now after that, you also have the option of copying and pasting a picture into the sign name. Now you are required to close the Signature page. If you followed the above steps correctly, you are ready to use your new signature.

How to add a signature to a message?

Firstly, you are required to select the body of the message in which you need to include a firm. Then, look for the Message tab and select the signature you want to add in the message.

How to add a signature to all your messages?

If you are interested in setting a signature for all your email messages, you have the option of doing it without any problem. Look for the Outlook menu and tap Preferences. Later, find the Signature option and select it. Keep in mind that you are required to select the email account for which you want to set the firm. Finally, your firm has been included in all your messages.

Categories
Outlook

Schedule a meeting with other people

Outlook gives you an excellent way for you to not only remember, but to create the important meetings, whether they are for work purposes or just something personal. Outlook gives you the ability to manage, create and send a request for this meetings, and keep track of who gets to be invited and if it ends ups being canceled.

With the use of the Scheduling Assistant that the platform includes, you will have no kind of trouble when you have to do something for that matter. It’s a very simple thing to do, so you won’t have any problem trying to understand this platform. Below we will show exactly the steps that you need to follow to be able to do this.

How to schedule a meeting in Outlook

The first thing that you need to do is, of course, enter Outlook like you would normally do, after that click on the Home tab and go to the New group, and then go to New Items and then just click on Meet.

After you’ve done that you just need to go to Calendar and click on New Meeting, then a little box labeled as will show up on screen, and in there you can add all the users that you want to send a request for this meeting. And then in the Subject and Location boxes, you have to fill it out so the other contacts will know what the meeting will be about, and where it will be happening.

After writing down all that information, you will have to enter an end and start time, there is even an option for that to be an ‘All day event’. If you decide to click on Scheduling assistant, this will analyze what locations are free, and the time that the other contacts have available, so it’s a more effective way to do this. And after you are done doing all of this you can just click on Send.

Add another contact to an already existing meeting

Sometimes you will have to add another person to a meeting that was already created and there are two ways to do that below we will show you what steps you have to follow with both.

If you are the one who created the meet:

  • If you created the meeting in the first place, it might be a little simpler for you to do this, the first thing you need to is double-click on the meeting, and then go to the To line or in the scheduling assistant to add the other person.
  • After selecting the person you will click on send.
  • After doing that two options will show up, you can click on whichever you want. If you want to send this to the person you added just click on send updates only to added or deleted attendees.

If you’re not the one who created the meeting

  • The first thing that you need to do is open the meet request, once you are In there click on the Respond group, and then click on Forward and add the person you want to add.
  • After selecting the person click on send, and the platform will send a notification to the creator of the meet.

Categories
Hotmail Outlook

Switch to working offline to online

If you didn’t know that, you can choose to put your Outlook account in an offline status, so this way you will not receive any message or anything else during the time you take to work in this platform.

This might be a way for you to work without any kind of interference or anything that might annoy you. And of course you will not be able to do certain things when you’re offline, but if you need to do something that requires the internet connection, you can quickly switch back to an online status, and start working the way you need to work.

If you already know how to get into this status, you might not know or remember how to switch back to working online. There are two different statuses you might be that means that you are working online, so below we will show you what you need to do to reconnect to the internet connection, by using just a few simple steps, and thanks to them, you will be able to switch without any kind of trouble.

Offline Status

To see if you are currently in this status you can just look at the status bar, and that will let you know if you are offline or disconnected. If you are currently in this position and want to go back to an online status. What you need to do is very simple.

Once you enter in your Outlook account, get into the Send / Receive tab, and there you will see some options, there you can click on Work Offline, and if you are already in this status it will immediately reconnect to the internet. Make sure to check is the already mentioned button is shaded since this means that it’s not connected, but if it’s completely clear you are already connected.

Disconnected Status

Now if you check your status and it says that you are disconnected. This might be happening if your mail server is having some kind of trouble. Below we will show you all the possible steps that you can go through to reconnect to Outlook depending on whatever it is the reason that this status shows up.

  • The first thing you can try out resetting the work offline status. You can do this by simply go to the Send / Receive tab, and click on Work Offline, and if this doesn’t work the first time you can do this as many times as you have to until the status changes back to connect.
  • This might also be happening if you haven’t updated your account, so make sure to check if you need one and install whatever update if this is necessary.
  • If all that was mentioned before didn’t work, you might have to create a new profile, if this doesn’t work and it still shows that you are disconnected, remove the account and then add it back again, by going to the Folder pan right-click on the name of the account and click on Remove, and then you’ll be able to add it again.